Quickbooks Online Training

sQuickBooks Course Outline

Module 1 : Introduction to QuickBooks
To Begin with What is QuickBooks?

Differences between QuickBooks Online vs. Desktop

Setting up a new company file

Navigating the QuickBooks dashboard

Understanding user roles and permissions

Module 2: Company Setup

Once u have logged in Setting up chart of accounts

After that, Adding company information and preferences

Following that Creating fiscal year settings

Configuring taxes (Sales Tax, VAT)

Module 3: Customers and Sales

Start by Creating customer profiles

Invoicing and sales receipts

Receiving customer payments

Managing customer statements

Creating and applying credits

Module 4: Vendors and Expenses

Creating vendor profiles than Entering and paying bills similarly Writing checks and expense entries

Managing purchase orders

Recording vendor credits

module 5: rechecking bank accounts

Begin with Importing and reconciling transactions subsquently Managing credit card transactions like wise creating bank rules and Understanding reconciliation reports

Module 6: Products and Services

Setting up inventory and non-inventory items

Creating service items

Managing price levels and discounts

Tracking stock and reorder points

Module 7: Payroll (Optional vs Advanced)
Setting up payroll in QuickBooks

Adding employees

Running payroll and managing tax filings

Payroll reports and liabilities

Module 8: Reporting and Analysis
once ur data is ready make Profit & Loss, Balance Sheet, and Cash Flow

Customizing reports

Budgeting and forecasting

Audit trails and activity logs

Module 9: Advanced Tools and Features
Class and location tracking

Using projects (QuickBooks Online)

Time tracking and job costing

Multicurrency setup

Integrating with apps (e.g., PayPal, Shopify)

Module 10: Wrap-Up and Certification Preparation
Common errors and troubleshooting

Quickbooks Online Training

Best practices for bookkeeping

One of the most widely used cloud-based accounting platforms for small to medium-sized businesses is QuickBooks Online (QBO). It lets you manage invoices, expenses, payroll, bank reconciliations, financial reporting, and more from any device that can connect to the internet. This guide covers important training topics to help you start using QBO with confidence such as:

How to Get Started Make sure your company profile is set up before you start using the features: Start by selecting the QBO plan that best suits your requirements (Simple Start, Essentials, Plus, or Advanced) before signing up. Once signed up, input your company name, address, industry, and business type (for example: sole proprietor, LLC, corporation).
Customize Settings: To personalize invoice templates, set your fiscal year, select your preferred currency, and configure tax settings, select “Account and Settings” from the gear icon.

2. Connecting Accounts in a Bank One of QBO’s key advantages is its bank connectivity feature.
Connect Accounts: Select “Banking” from the menu and connect your credit card or bank accounts. QuickBooks will automatically download recent transactions.
Review and classify your income and expenses by using the Banking tab to categorize your transactions. QBO will start recognizing patterns and make suggestions over time.
3. Invoicing Clients In QuickBooks Online, creating and sending invoices is quick and customizable. Create Invoices: Click on “+ New” > “Invoice”. Include your client, product or service, quantity, and cost. You can customize terms, due dates, and taxes.
Establish recurring invoices for subscription-based or regular customers. Accept Online Payments: Enable QuickBooks Payments to allow customers to pay via credit card or ACH directly from their invoice.
4. Managing Expenses and Bills
Bill payments and expense tracking are made easier with QBO. Record Expenses: To manually enter purchases made with cash, credit, or checks, use “+ New” > “Expense.” Use “+ New” > “Bill” to enter bills if you intend to pay later. This makes it easier to keep track of payables and due dates. Pay Bills: Once you’re ready to pay, go to “Pay Bills” and select the bills due.
5. Payroll (Optional Add-On)
A payroll module that works with your bookkeeping is available from QuickBooks. Enter employee information, compensation information, and tax information to set up payroll. QBO will assist with payroll tax filing and calculation. Choose a pay schedule, approve hours, and run payroll to run payroll. You can also automate direct deposits.
6. Reports and Financial Insights
QuickBooks offers a variety of reports to give insight into your business performance.
Standard Reports: To access the Profit and Loss, Balance Sheet, Cash Flow, and other reports, go to “Reports.” Customize Reports: Filter by date, customer, or project, and export to Excel or PDF.
Overview of the Dashboard: A quick look at your bank balances, income, expenses, invoices, and more can be seen on your home dashboard.

7. After that Reconciling Accounts
Regular reconciliation helps ensure your books match your actual bank statements.
Monthly Reconciliation: Go to “Accounting” > “Reconcile”. Enter the account’s ending balance and statement date. Match Transactions: QuickBooks helps match imported transactions with entries you’ve recorded.
8. Application Integrations QBO integrates with hundreds of apps such as Shopify, PayPal, Square, and Gusto. Visit the “Apps” section to browse and connect tools that streamline your workflow.
9. Tips for Success
Use the Mobile App: Track mileage, capture receipts, and send invoices from your phone.
Enable Audit Log to keep track of user changes and ensure accountability. Regular Backups: Although QBO backs up your data automatically, consider exporting reports monthly for extra security.
10. Training Resources
QuickBooks Tutorials: Intuit offers free video tutorials at quickbooks.intuit.com
Community Forum: Ask questions and read tips from other users.
Certified ProAdvisors: For expert assistance, think about working with a QuickBooks ProAdvisor. 

Conclusion

QuickBooks Online is a powerful tool to help you stay on top of your business finances. With regular use and exploration of its features, you can streamline accounting tasks, reduce manual entry, and gain valuable insights into your financial health. Start with the basics, use the resources available, and you’ll become proficient in no time.